📜 Signed By Ariel LLC — Privacy Policy
Effective Date: April 27, 2025
Signed By Ariel LLC ("we," "our," "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your information when you access our services or visit our website, signedbyariel.com.
By using our services, you consent to the practices described in this Privacy Policy.
1. Information We Collect
We collect personal information necessary to provide you with Remote Online Notarization ("RON") services, including:
Full name
Email address
Phone number
Government-issued identification (Driver’s License, State ID, Passport)
Uploaded documents requiring notarization
Payment information (processed securely through Square)
Audio-video recordings of your notarization session
Knowledge-Based Authentication (KBA) responses for identity verification
We also collect technical data when you visit our website, such as:
Browser type and version
Device type
IP address
Pages visited on our website
Cookies and usage tracking information
2. How We Use Your Information
We use your information for the following purposes:
To schedule and complete notarization services
To verify your identity in compliance with Texas law
To process payments securely through Square
To deliver your notarized documents via secure email
To deliver additional documents to authorized third parties, if express consent is given during the notarization session
To send appointment reminders, service confirmations, and communications
To send occasional promotional or informational marketing communications (opt-out available)
To comply with legal recordkeeping obligations (Texas law requires retention of notarial records for at least 5 years)
3. Sharing of Information
We only share your information with trusted third-party service providers necessary for completing our services:
Proof.com (formerly Notarize.com) for notarization platform services
Square for secure payment processing
Squarespace for hosting our website and providing site analytics
We do not sell or rent your information to third parties for marketing purposes.
Information will only be shared with third-party recipients (such as law firms, title companies, etc.) if you provide express recorded consent during your notarization session.
We may also disclose your information if required by law, regulation, subpoena, court order, or legal process.
4. How We Protect Your Information
We take appropriate technical and organizational measures to protect your information against unauthorized access, disclosure, alteration, or destruction, including:
SSL encryption on all data transmissions
Secure storage of notarial session recordings and related documents
Secure storage of uploaded documents and client contact information
Limiting access to personal data to authorized personnel only
Regular security monitoring and website updates
Audio-video recordings of notarization sessions are accessible only by authorized personnel for legal, compliance, and recordkeeping purposes. Recordings are never shared publicly.
5. Payment Information
All payment transactions are processed securely through Square.
We do not receive, store, or have access to your full payment card details.
Square’s privacy and security policies apply separately when processing your payments.
6. Data Retention
We retain:
Audio-video recordings of notarization sessions for a minimum of 5 years, as required by Texas law.
Payment transaction records for accounting and tax compliance purposes.
Client contact information as long as necessary to fulfill service-related communications and marketing preferences.
You may request deletion of certain non-essential information (such as email marketing subscriptions) at any time by contacting us.
7. Marketing Communications and Opt-Out
By using our services, you consent to receive:
Appointment confirmations and service-related communications
Occasional marketing and promotional communications
You may opt out of marketing communications at any time by clicking the "unsubscribe" link in any email or by contacting us at contactme@signedbyariel.com.
Opting out of marketing communications does not affect your receipt of important service-related communications.
8. Cookies and Website Analytics
Our website, hosted on Squarespace, uses cookies and similar tracking technologies to:
Understand site traffic and usage patterns
Enhance your browsing experience
Remember user preferences
You can control cookie settings through your browser preferences.
Squarespace's own privacy practices apply separately and can be reviewed at Squarespace Privacy Policy.
9. International Data Transfers
Your information may be stored and processed on servers located outside of your state or country of residence, where data protection laws may differ from those in your jurisdiction.
By using our services, you consent to any such transfer of information in accordance with applicable law.
10. Minors' Privacy
Our services are intended for adults 18 years of age or older.
We do not knowingly collect or solicit personal information from minors.
If we learn that we have inadvertently collected personal data from a minor, we will promptly delete such information.
11. Third-Party Links
Our website may contain links to third-party websites.
We are not responsible for the privacy practices or content of external websites.
We encourage you to review the privacy policies of any third-party sites you visit.
12. Changes to This Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time to reflect changes in our practices or legal obligations.
Updates will be posted on this page with a new "Effective Date."
Your continued use of our services after changes are posted constitutes your acceptance of the updated Privacy Policy.
13. Contact Us
If you have any questions, concerns, or requests related to this Privacy Policy or your personal data, please contact us:
📧 contactme@signedbyariel.com
📞 214-256-4259